Connecting your new printer to the computer is not enough to get it working. Buying the most expensive printer in the market is also not a guarantee that it will last for years to come. Before you purchase a printer, it is important to consider a few factors. Look more into the functionality aspect of it, as opposed to pricing.

Ask yourself how much output you print, what you print and how much you can spend on consumables such as ink and cartridge. You need to be familiar with a few terms that printer manufacturers often use when they are trying to get people to buy their products, as some of them can be quite misleading.

Digital printing technology has advanced a lot over the last couples of years, and there are different printers to suit different business environments. Hence, choosing the right printer for your needs is a crucial process. To help you make an informed decision, here a few things to consider.

When you are buying a printer, make sure it comes with the right drivers that are compatible with your computer and its operating system. Printers need driver software to communicate with your application software. The printer must also be able to connect to your office LAN or through wireless means.

Replacement ink
Ironic as it may sound, cheap printers use expensive ink cartridges. If you buy a printer with the most affordable price tag, you will end up spending a fortune in the long run. Within the first year of use, the total cost of printer cartridges will have surpassed the amount you paid for your printer. Ask about the cost of replacement before you purchase a printer to know what to expect when the printer runs out of original cartridges. Another factor that you must consider is the availability of the ink, as some printer manufacturers require that you purchase it directly from them.

Paper handling 
A good printer must be capable of handling all your paper needs, and it should be expandable to accommodate ensuing growth. Some business printers have a standard input capacity of fewer than 200 pages. While this may work well for a small medium company, it will be insufficient for a large corporation.

It is important to know the number of pages or photos per minute a printer is capable of producing. Printer companies refer to printer’s speed as PPM, an abbreviation of pages per minute. PPM depends on factors such as if the document is white, black, color, full page or text only. So if you plan on printing a lot of color photos, check the printer’s photo printing speed, to make sure you get the most suitable one.

Good print quality
Print quality is determined by dots per inch, abbreviated as DPI. A printer with a high DPI will deliver a clearer picture. If you need a good quality printer to bring your photos to life, look for one that offers that glossy look and enhanced color reproduction.

You have all the characteristics you need to look out for when buying a printer, but the question that is lingering in the back of your mind is whether you should get the inkjet or the laser for your business. A laser printer is useful if you are printing high volumes. They are also faster compared to inkjet printers for completing large print tasks. Inkjet printers, on the other hand, have the versatility to print both text-based documents and high-quality images like photos. If you want a device that is more than just a printer, multi-function printers have additional features such as scanning and photocopying.